Centralizing Education Staffing for a Large Urban School District in Kansas City
The Rundown
Streamlined special education staffing through a centralized MSP program, improving fill rates, compliance, vendor alignment, and service continuity.
83%
Average Fill Rate
48–72 hours
Average Time to Fill
137
positions filled and managed
Our Partner
Our partner is a diverse, urban district in Kansas City serving approximately 22,000 students across 44 schools.
The Challenge
Prior to partnering with BlazerWorks, the district was managing a large number of staffing agencies, creating significant operational strain for the special education team and making it difficult to ensure consistency, accountability, and compliance. At the same time, the district was required to adopt a Board-approved universal rate sheet, adding further complexity to vendor coordination and cost control.
The district needed a more efficient, centralized approach for its staffing program – one that could align all agencies to new pricing requirements, reduce administrative burden, and ensure students continued receiving uninterrupted, high quality services.
Our Solution
BlazerWorks was selected as the district’s Managed Service Provider (MSP) in 2024 to centralize and streamline its staffing providers. We implemented a single point of contact to manage all staffing agencies, eliminating fragmented communication and creating clear, consistent processes across the district.
BlazerWorks rolled out the Board-approved universal rate sheet to all existing vendors and managed compliance conversations on the district’s behalf. We also identified gaps in agency capabilities and brought in additional staffing partners to improve fill rates, ensuring uninterrupted services for students.
Our partnership has enabled district leaders to focus more on supporting students and staff rather than navigating staffing logistics. Over time, our dedicated Account Manager has become deeply integrated into the district’s culture, building trust by understanding their values, priorities, and people.
As an invested partner in the community, BlazerWorks sponsored the district’s local charity golf event benefiting education services, providing on-site support and an additional monetary contribution. Today, BlazerWorks is the exclusive MSP for the district’s Special Education department, while also supporting their Health Services and Early Childhood departments.
Key Metrics
- Average Fill Rate: 83%
- Average Time to Fill: 48–72 hours
- 137 positions filled and managed
- Positions include: School RBT, RN, LPN, CNA, Paraprofessional, Teacher, Special Education, and SchoolSocial Worker
